FAQs for Authors
Submitting my paper
- I am not sure if my paper is within TMI's scope. Can I send the manuscript to the Editorial Office or EiC for a quick check?
- Can I submit two highly related papers as part 1 and part 2?
- Do I have to use IEEE transaction style for my submission?
- How do I know if my paper is less than the maximum 8 page limit so I don't incur any overlength charges?
- Can I upload videos for peer review?
- Do I need to upload separate files for figures?
- Can I use color figures?
- How can I make sure the graphics I submit are high quality?
- Can I cite unpublished paper by our group?
Editing/withdrawing my paper after submission
- I have a ScholarOne Manuscripts account but the submitting author created another for me. Can I merge these accounts?
- Can I make changes to a submitted paper?
- How can I withdraw a submitted paper?
- What is the current status of my submission?
- Why is it taking so long to review my paper?
After the review process
- I uploaded the final files of my accepted paper but haven't heard anything back. When will it be published?
- My paper was rejected and I think the decision is unfair or the reviews are seriously in error. Can I rebut the decision by contacting the EiC or AE?
- My paper is not in PubMed. Can I upload it to PubMed?
- How can I obtain permission to reuse figures or tables of my published paper?
- Can I post my paper on my website?
- The online (IEEE Xplore) version of my paper published in an old issue of TMI has bad quality. What can I do about it?
Q: I am not sure if my paper is within TMI's scope. Can I send the manuscript to the Editorial Office or EiC for a quick check?
A: It is TMI's policy to only consider manuscripts submitted via ScholarOne Manuscripts. Do not send the manuscript to the Editorial Office or EiC. As described in the peer review and decision process, after the admin checklist or AE assignment stage, a manuscript may be forwarded to the EiC to determine if peer review is necessary. If the paper is outside the scope of TMI, it will be returned to the author with a decision of 'immediate reject: submit to another journal' within two weeks.
A: In principle, such a double-submission is allowed. They must be submitted as two manuscripts and will most likely be assigned to the same associate editor (AE) to manage. However, please be aware of the following potential problems:
- We cannot guarantee they will be reviewed by the same group of reviewers. The AE will determine the relationship between the two papers and choose appropriate reviewers accordingly. Even if the same group of reviewers are invited, the invited reviewer may only agree to review one of them or decline both invitations simply because of the additional workload involved.
- Decisions relating to these submissions will be made independently based on their individual merit. The acceptance of one does NOT ensure the acceptance of the other.
- The reviewers and/or editor may suggest combining two papers together as a condition for acceptance.
A: Yes, please use the style template found at: https://www.ieee-tmi.org/authors/Word-Template.docx.
Q: How do I know if my paper is less than the maximum 8 page limit so I don't incur any overlength charges?
A: Whether the author will be charged for overlength paper is determined by the length of paper appears in the printed journal. We recommend the author prepare the manuscript using IEEE style so the paper length is more manageable. Please note that the paper length will change if 1) the author needs to change the content based on suggestions from reviewers and AE or, 2) the IEEE transactions department adds footnotes containing author list and submission dates to the paper during the final typesetting.
A: Yes. An uploaded file whose "file designation" is "supporting document" can be accessed by the reviewers. Providing a link to videos or other files reside on the author's personal or institutional website is NOT recommended.
A: The author is only required to do so for the final files for publication.
A: Yes. Publishing color figures in the online version of TMI is free. All figures in the printed version are black-and-white by default. The author can choose to publish color figure in the printed journal by paying extra color page charges. We recommend to choose the colors used in figures carefully so they appear as intended in both color and black-and-white versions. After a paper is accepted with no revision, the author will be asked to fill in a form regarding the color figures. The author will be contacted by the IEEE transactions department regarding the exact amount. The IEEE website lists the basic charges for color figures.
A: Check IEEE Guidelines and IEEE graphics FAQ for more information. Note that the guidelines only apply to final file submission. TMI only requires manuscripts submitted for peer review to have readable figures and contain all the pertinent information the author wants to convey. However, we still recommend the author prepares high quality figures for peer review submissions not only because it helps the review process, but it can also expedite the final file preparation if the paper is accepted.
A: If such an unpublished paper is already accepted by TMI or another journal, it can be cited as "in press". Please ensure your citation always reflects the latest status of the paper.
If such a paper is still under review by TMI or another journal, it can be cited as "under review" in a manuscript submitted to TMI, but this is only allowed in the peer review stage. When preparing the final files for an accepted TMI manuscript, please make sure that no paper with a status of "under review" is cited and the content of the citing paper is not compromised.
During the submission procedure, the author can choose to upload additional "supplementary files" that may help the editors and reviewers understand the paper better.
Q: I have a ScholarOne Manuscripts account but the submitting author created another for me. Can I merge these accounts?
A: The Editorial Office can merge duplicate ScholarOne Manuscripts accounts. Send us an e-mail at email@example.com with the full name of the account holder, e-mail addresses associated with duplicate accounts and be sure to indicate which is the primary e-mail address that you want to use. The review and submission history of all accounts will also be merged together.
A: It depends on the most recent status of the paper and the type of changes the author wants to make. Please contact the Editorial Office and specify the reason for changes in detail. Do not send the revised manuscript to the Editorial Office.
A: The author cannot withdraw the manuscript via his/her ScholarOne Manuscripts. Please contact the Editorial Office at firstname.lastname@example.org and request the paper to be withdrawn from TMI.
A: It is against TMI policy to reveal the status of a paper under review. After the AE is assigned and before a decision is made, the status of a paper in the author's ScholarOne Manuscripts is always shown as "with associate editor".
After the final file submission, everything is exported out of the ScholarOne Manuscripts and the IEEE transaction department handles the typesetting and preparation of publication. Because the Editorial Office only has access to ScholarOne Manuscripts, we cannot track the status of a paper after final file submission.
A: Most of the submissions to TMI are highly technical papers and reviewing them is time-consuming in general. We are doing our best to shorten the review process. However, it is not an easy task. To give you some insights about some of the difficulties we are facing, check out a piece written by one of our AEs, Dr. Bram van Ginneken, telling his life as AE of TMI. To find out more about the peer review process, please feel free to review the guidelines.
Q: I uploaded the final files of my accepted paper but haven't heard anything back. When will it be published?
A: As mentioned above, the Editorial Office cannot track the status of submitted papers after the final file submission. However, within four to six weeks after the final files are uploaded, your paper will appear on IEEE Xplore as one of the many "Early Access" papers of TMI. The "ahead of print" version of the paper will also appear on PubMed.
Please note that only after a paper is scheduled to be published in the next issue of TMI, the IEEE staff editor will contact the author regarding proof reading.
Q: My paper was rejected and I think the decision is unfair or the reviews are seriously in error. Can I rebut the decision by contacting the EiC or AE?
A: It is against TMI policy to discuss the contents of reviews outside of ScholarOne Manuscripts. The EiC, AE and the Editorial Office cannot discuss the correctness of the review unless the manuscript is resubmitted to TMI.
The author always has the right to resubmit a rejected paper. However, when resubmission has been discouraged, the author will either have to show convincingly—both in the response-to-reviewers and in the revised version of the paper—that the reviews were seriously in error, or that the reviews have given the author insights that have improved the paper significantly. Solely referencing the comments of the reviewers will generally not be sufficient for reconsideration. The decision to reject a paper with no further consideration implies that we do not expect a resubmission to reach the level of TMI publications, even if the given points of critique are addressed.
Please be aware that a positive reviewer critique does not necessarily imply an overall positive judgment. Quite often, reviewers present a more negative judgment and more outspoken arguments to reject the paper in the confidential comments to the editors than in the comments to the authors.
A: Shortly after the final files of an accepted paper are submitted, the information of the paper—title, authors, abstract, etc.—will be automatically added to PubMed and a PMID will be assigned. After the paper is published, this information will be updated accordingly.
The authors of an accepted paper can submit the paper to PubMed Central. Currently, only method C—the author or a delegate deposits the final peer-reviewed manuscript into the NIH Manuscript Submission system (NIHMS)—is available to TMI papers. Please visit https://publicaccess.nih.gov/Methods-C-D-BP for more information.
A: You have to obtain such permission from IEEE Intellectual Property Rights Office. Please visit http://www.ieee.org/web/publications/rights/reqperm.html for more information.
A: For many years, IEEE has allowed authors liberal reuse of their IEEE copyrighted papers, even so far as to allow authors to post on their personal or institutions' server the final, published versions as found in IEEE Xplore. However, with continued advances in search engine technology, IEEE policy inadvertently came to limit the effectiveness of its own online publishing platform. In November 2010, the IEEE Publication Services and Products Board revised author posting policy in order to exercise better control over IEEE's intellectual property, while still offering authors essential reuse of their own created works. The new policy retains substantial rights for authors to post on their personal sites and their institutions' servers, but only the accepted versions of their papers, not a published version as might be downloaded from IEEE Xplore. For more information, please visit IEEE Intellectual Property Rights, Author Posting of IEEE Copyrighted Papers Online, and FAQ on Authors' Posting of Accepted IEEE Papers.
Q: The online (IEEE Xplore) version of my paper published in an old issue of TMI has bad quality. What can I do about it?
A: The old issues of IEEE transactions and journals were scanned to pdf file to be put on IEEE Xplore. The scan parameters were often set to maximize the clarity of text but not the images, especially those in TMI that are very important for the readers to understand the paper. IEEE is aware of the problem but doesn't yet have the resources to rescan all the old issues of TMI. However, you can report such problem to IEEE via IEEE Xplore technical support. If possible, IEEE will have the paper re-scanned. In addition, if you have a scanned pdf file with good image quality, you can also contact IEEE to see if it is possible to replace the current online version with the your author-provided pdf.