Instructions for Authors

Please review the scope, the key acceptance criteria and the review and decision process of the IEEE-TMI publication beforehand.

Prepare your manuscript

  1. Ensure the submitted manuscript be unpublished and not under consideration elsewhere.
  2. Limit the overall length of manuscript to ten (10) pages. Any new submission exceeding 10 pages will be returned without review. Final published papers that exceed eight (8) printed journal pages will incur mandatory over-length page charges, which apply to both traditional and Open Access manuscripts.
    • A mandatory page charge is imposed on all papers of length exceeding eight published pages including illustrations and references. For pages nine and ten, a $250/page charge applies. For pages eleven and up, a $350/page charge applies. There is a 15% discount available for members of the four co-sponsoring societies; EMB, NPSS, SPS, UFFC.
  3. Follow strictly the TMI format to compose the manuscript. All the formatting details are described in the TMI template file (MS Word LaTex). Some useful LaTex tips can be found on our tools and tips page. Below are a few key formatting requirements.
    • Author list should only include each author’s name and IEEE membership rank. There should be no superscript tags next to the author names.
    • Authors' affiliations including e-mails, and sponsor and financial support acknowledgment, should be included in a footnote at the bottom of the first page.
    • Authors' abstracts appear at the beginning and is followed by Index Terms (keywords).
      In order for an abstract to be effective when displayed in IEEE Xplore® as well as through indexing services such as Compendex, INSPEC, Medline, ProQuest, and Web of Science, it must be an accurate, stand-alone reflection of the contents of the article. The abstract must be a concise yet comprehensive reflection of what is in your article. In particular:
      • The abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm of the full article.
      • The abstract must be between 150-250 words. Be sure that you adhere to these limits; otherwise, your manuscript will be returned.
      • The abstract must be written as one paragraph, and should not contain mathematical equations or tabular materials.
      • Optional graphical abstract: In order to enhance the appearance of your article on IEEEXplore®, a graphical abstract can be displayed along with traditional text. Please note, a graphical abstract is NOT required for a submission.
        • The graphical abstract should provide a clear, visual summary of your article's findings by means of an image, animation, video, or audio clip.
        • The graphical abstract is considered a part of the technical content of the article, and must be submitted for peer review during the article submission process. Please upload the graphical abstract as a supporting document in your submission and mention in your cover letter that "the graphical abstract is included in the supporting documents for peer review".
    • Manuscript contents are in double-column, single-spaced, and justified alignment indentation pages.
    • Figures appear within the main text next to where they are referred.
    • References should 1) use the format of author names exactly as shown in the reference section of the TMI template file; 2) follow the IEEE convention that lists the names of all authors if there are six or fewer co-authors, otherwise list the first six names followed by et al. It is not acceptable to list only the first author followed by et al; and 3) have complete information. For example, a journal article should include volume and issue numbers, as well as page numbers.
    • TMI does not publish authors' biographies.
  4. All submissions are expected to be written well in English. Non-native English speakers should consider using a professional scientific manuscript editing service, such as one of the services you might find at https://www.google.com/search?q=scientific+manuscript+editing+services.
  5. Avoid plagiarism. IEEE-TMI runs every submission through Crossref Similarity Check powered by iThenticate, to check overlap with all previously published materials. Your paper will be rejected if a high percentage of overlap is found in large, plagiarized chunks even with your own publications.
  6. If the manuscript is extended from a published conference paper, include detailed descriptions of the extension in a cover letter. The extension must be substantial, and the conference paper must be properly referenced.
  7. If the manuscript is a Challenge Paper that describes the organization and results of online and grand challenges, follow the corresponding requirements.
    • The submitting and corresponding author is the organizer of the challenge.
    • The author list includes at least one person from each of the participating groups.
    • Although the ScholarOne system only allows an author list of 12 people when submitting a manuscript for peer review. The full author list must be included in the main body (often the pdf file) of the manuscript.
    • The manuscript must include the following information about the challenge:
      • The URL of the challenge website where the readers can find more information and results of the challenge.
      • The objective of the challenge must be described in the same way as stated in the original "call for participation".
      • A statement of the review process used to select participants for the challenge.
      • A description of evaluation/validation approach, including how gold standards were established.
      • The URL to the challenge proceeding, where all the challenge papers can be accessed electronically.
      • A short description and correct citation for each of the participating methods.
      • The manuscript must be verified by a representative of each participating group by providing a signed letter agreeing with the manuscript's content prior to submission. Each of these letters must be submitted with the manuscript as supporting documents.
      • The corresponding author must obtain copyright permission for the material (figures, tables, text) used in the manuscript, if applicable.
  8. Convert the manuscript in a PDF file less than 40 MB and use the PDF Checker to ensure your paper will display properly.

Upload your manuscript

  1. Apply for an Open Researcher and Contributor ID (ORCID) if you don’t already have one. The submission author needs a registered ORCID in order to upload the submission or review a proof. Note, the submission author is automatically assigned as the Contact (Correspondence) Author of the submission, a different Contact Author cannot be assigned. This Contact Author can be different from the Contact (Correspondence) Author in the manuscript.
  2. Login to ScholarOne Manuscripts.
  3. Following the submission process:
    • Upload your manuscript file. Only one PDF file that contains the complete paper (text, tables and figures embedded in the text, and references) as it would appear in published form should be submitted. Other files such as Word, LaTeX source, BibTeX file, and high-resolution images are not needed.
    • Upload your optional supplementary files. These files, including multimedia content, should be assigned as "Supporting Document" in "File Designation" (uncheck HTML/PDF Proof, uncheck Ready for Batch/Page Count) – this File Designation setting ensures the files will be accessible by reviewers. If you believe the quality of a figure in the main manuscript file is inadequate for the review process, upload the corresponding high-resolution figure file and assign it as a Supporting Document. Note, files assigned as High-Res Image are not accessible to reviewers. If you intend to upload a zip file without unzipping it, uncheck the box in front of "Extract files on upload" under the dropdown list for selecting a file to be uploaded. Read more about multimedia content.
      • Multimedia content can be any playable (audio or video) file, or dataset (raw data, source code, or application) file. It is the authors' responsibility to encode a video file with appropriate format and video codec so that the video can be played by the readers of TMI in most common computer environments.
      • The authors should clearly indicate in the main body of the manuscript that the submission includes multimedia contents and the reviewers can find them under the "Supplementary Files" tab on ScholarOne Manuscripts. The authors should provide enough information about the multimedia content such as a short description, the format, codec, etc. in the figure caption, footnote, or appendix.
      • After the submission is complete, the authors will NOT be able to see the uploaded multimedia contents by clicking the "View Submission" link on ScholarOne Manuscripts. The editorial office will check the existence and correctness of multimedia contents for every submission and will contact the author within 12-48 hours if there is a broken or missing file.
      • Sample video clips and descriptions of the clip files for preparing your README files.
        Robust AAM: clip1, clip2
        Description: Supplementary videos for Robust active appearance models and their application to medical image analysis. Clip1 corresponds to Fig. 1(b) that shows an example of a failed AAM matching (one matching iteration per video frame) on a proximal phalanx X-ray image of the small finger with missing information (black region on top of the image). Clip2 corresponds to Fig. 19 that shows the model matching using the Robust AAM.
            Size: 1492KB + 1161KB = 2653KB = 2.6MB
        Player information: Directly encoded from raw bitmap, no compression, no codec is required for playing. Can be played by any version of Windows Media Player or a player that supports basic AVI. May not be rendered correctly in VLC media player 1.0.3 for Win32.
        Packing list: Two files—aam.avi, raam.avi
        Contact information: xxx.yyy@ieee.org
        GIF clip 1GIF clip 2
        GIF Clip 1        GIF Clip 2
      • An example of TMI paper with a supplemental dataset.
      • An example of TMI paper with a supplemental video clip.
    • Select at least one keyword that is closely associated with the manuscript from the drop-down list in each of the three categories: Imaging modalities, Object of interest, and General methodologies. These keywords are used by the IEEE-TMI editorial office to identify the most appropriate Associate Editor to review your manuscript.
    • Enter your Specialty/Area of Expertise free-text words that will be used for ScholarOne to search for and recommend candidate reviewers for your manuscript. No need to write a formal cover letter that repeats the information in the Abstract. The author may provide required information in the Write Cover Letter text-box at the Step 6 of the submission process. Note a cover letter is needed when the submission is extended from a conference paper.
  4. Provide correct email addresses. A submission with a wrong email address creates several bounced messages and will be unsubmitted.
  5. Check the cover page of the PDF proof file (click the View PDF Proof button at the end of submission process) and ensure all the authors are listed correctly.
  6. If the manuscript is extended from a published conference paper:
    • Upload your cover letter pdf file and assign Cover Letter as the File Designation (check HTML/PDF Proof, check Ready for Batch/Page Count) and place it at the top of the uploaded files.
    • Upload the conference paper and assign Supporting Document as the File Designation (uncheck HTML/PDF Proof, uncheck Ready for Batch/Page Count) and place it after the manuscript file.
  7. If you post the manuscript on a third party website, make necessary changes according to the IEEE-TMI policy.
  8. Upon submission, if you choose to have your manuscript be an Open Access article, you commit to pay the $2,045 OA fee if your manuscript is accepted for publication in order to enable unrestricted public access.

Actions based on the review decision

The Review Decisions are 1) Accept, 2) Accept with Minor Revision, 3) Reject/Resubmit with Major Revision, 4) Reject/Submit to Another Journal, and 5) Reject/No Further Consideration. For decisions types 1) to 3), follow the instructions below. For decision types 4) and 5), the instructions are given in the decision letter.

Accept

  1. Prepare the final files according to the guidelines specified in the decision letter.
  2. Upload the final files to ScholarOne by clicking on "Awaiting final files" and then "submit final files".

    Within 24 hours after the final submission, all uploaded final files will be exported to the IEEE transactions department which handles the remaining steps such as typesetting before publication. Once the final files are exported, the IEEE-TMI editorial office cannot help the author making changes to the submission. The author will be contacted by the IEEE-TMI staff editors to review the proof and make any changes if needed.

    Please note that all submissions will be archived by ScholarOne Manuscripts for a certain period of time. Once archived, the editors cannot access the submitted files except for the review history. The author is recommended to keep a copy of the submitted files for future reference. The IEEE-TMI editorial office may request a copy from the author as a supporting document for the resubmission.
  3. If you post the manuscript on a third party website, make necessary changes according to the IEEE-TMI policy.

Accept with Minor Revision or Reject/Resubmit with Major Revision

  1. Start your resubmission on ScholarOne Manuscripts.
    • If the decision was "Reject/Resubmit":
      • Choose "Start New Submission". A new manuscript ID will be assigned.
      • In the Write Cover Letter textbox at step 6 of the submission process, indicate it is a resubmission of a "Reject/Resubmit" case and provide the manuscript ID of the previous submission.
      • The 10-page limit for new submissions is not enforced here, as extra length is often needed to respond to the reviewers’ comments. However, manuscripts longer than 12 pages should use supplementary materials if possible, especially for figures, tables, and appendices.
    • If the decision was "Accept with Minor Revision":
      • Choose "Manuscripts with Decisions" and then click on "create a revision". If the manuscript ID of the previous submission is TMI-2019-yyyy, the revision ID will be TMI-2019-yyyy.R1. The manuscript ID for revision of TMI-2019-yyyy.R1 will be TMI-2019-yyyy.R2.
      • The revision must be submitted within 4 weeks from the decision date. The number of days remaining is shown below the "create a revision" link. If the authors cannot meet the revision due date, please contact the IEEE-TMI editorial office.
  2. Upload the following 3 PDF files.
    • A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with "clean-copy-". The file must be uploaded and designated as "Main Body".
    • A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with "response-to-reviewers-". The document must contain the previous manuscript ID and each of the reviewer comments immediately followed by the authors' response to it. The file must be uploaded and designated as "Detailed Response for Reviewers".
    • An annotated copy of the manuscript file. Start the name of file with "marked-up-". All the changes should be clearly marked using sidebars, different text color, or similar tools. The file must be uploaded and designated as "Optional Source File – Main Document".

Reject/Submit to Another Journal or Reject/No Further Consideration

Instructions are given in the decision letter.