Prepare and Submit Multimedia Content
Multimedia materials can now be published as an integral content of your IEEE TMI manuscript. Once accepted, the multimedia content will be available in IEEE Xplore. The links to the PDF manuscript and to the supplementary content will be shown together as in this example Editorial. The general instructions on how to prepare and submit multimedia materials are included in several PDFs that can be found on the IEEE website. However, please note these instructions are for submitting final files for publication and contain no information on how to submit multimedia content to ScholarOne Manuscripts for manuscript review. Therefore, detailed instructions to guide the authors through various stages of manuscript submission are provided in the Submit a Manuscript section.
Types of multimedia content
According to the IEEE definition, the multimedia content can be any playable file or data set file. The playable file can be an audio file or a video clip. The data set file can be raw data, source code, or application that can help the readers further understand the research performed by the authors or even analyze some data in the same way as the authors did.
File format (codec) of video clip
IEEE does not put strict limitations on video clips formats, therefore it is the authors' responsibility to encode the video with appropriate format and video codec so that the video can be played by the readers of TMI in most common computer environments. In addition, the authors should provide enough information—as README file or within the main body of the manuscript—about the video such as a short description, the format, codec, etc.
We'd like to call special attention to the video codec used for the video clip. A video file with a popular format such as AVI does not necessarily mean that it can be played almost everywhere. An AVI file may carry audio/visual data in virtually any compression scheme, including some which are quite atypical. We strongly recommend the authors encode the video with codecs that are commonly available on most computers. In addition, an animated GIF may frequently be the simplest option and may be even better for the publication purpise than a full-blown video (see the sample GIFs at the end of this page).
Submitting multimedia content for peer review
When uploading a file to ScholarOne Manuscripts as part of the submission for peer review, the author must specify the "File Destination". The system will try to convert the content of any file labeled as "Multimedia" and insert it as part of the PDF proof. Such a conversion can only be successful if the uploaded file is an image file. If a video clip or a zip file is uploaded as a "Multimedia" file, the conversion will fail and the cover page of the PDF proof will contain text indicating such a file cannot be converted. The correct way is to upload video clip as "Supporting Document" so this file will be accessible to the reviewers and editors as one of the "Supplementary Files". However, the reviewers and editors may not notice the existence of such files if they are not clearly mentioned in the manuscript. Therefore the authors are required to follow these next guidelines for peer review submission:
- Specify the "File Destination" of the video clip as "Supporting Document".
- Clearly indicate in the "Author's Cover Letter" that multimedia materials are uploaded as part of the submission.
- Clearly indicate in the main body of the manuscript that multimedia materials are uploaded and the reviewers can find them under the "Supplementary Files" tab in ScholarOne Manuscripts.
- Provide a short description of the multimedia materials in the main body of the manuscript in the figure caption, footnote, or appendix.
- After the submission is complete, the authors will NOT be able to see the uploaded multimedia materials by clicking the "View Submission" link in ScholarOne Manuscripts. The editorial office will check the existence and correctness of multimedia materials for every submission and will contact the author within 12-48 hours if there is a broken or missing file.
Submit multimedia content for final filesOnce a manuscript is "accepted with no revision", the authors are required to submit final files that will be used to prepare the journal publication. The authors are required to follow these guidelines for the final file submission:
- Prepare video clips and README file according to the IEEE instructions.
- Specify the "File Destination" of multimedia content as "Multimedia" when uploading to ScholarOne Manuscripts.
- Modify the content of the main body following the IEEE instructions so the multimedia materials are correctly referenced.
Sample video clips
The following video clips were included in the recent Editorial (March, 2010) as examples of possible types of video clips, which can be submitted to IEEE TMI. The following descriptions of these files are prepared according to the IEEE instructions and therefore can be treated as examples for preparing your README files.
- Robust AAM: clip1, clip2
- Description: Supplementary videos for Robust active appearance models and their application to medical image analysis. Clip1 corresponds to Fig. 1(b) that shows an example of a failed AAM matching (one matching iteration per video frame) on a proximal phalanx X-ray image of the small finger with missing information (black region on top of the image). Clip2 corresponds to Fig. 19 that shows the model matching using the Robust AAM.
- Size: 1492KB + 1161KB = 2653KB = 2.6MB
- Player information: Directly encoded from raw bitmap, no compression, no codec is required for playing. Can be played by any version of Windows Media Player or a player that supports basic AVI. May not be rendered correctly in VLC media player 1.0.3 for Win32.
- Packing list: Two files—aam.avi, raam.avi
- Contact information: firstname.lastname@example.org
- The avi movies may not be rendered correctly by certain media player. Please try alternative GIF animations:
- 4D statistical shape model of the ventricles:
- Description: Supplementary videos for 4D Cardiac MR Image Analysis: Left and Right Ventricular Morphology and Function. Videos correspond to Fig. 10. Clip3 shows the 4D mean shape of a statistical shape model of the left and right ventricles. The 16 frames of the animation correspond to a complete cardiac cycle with 16 phases. Clip4 shows the shape and motion variations from the mean shape introduced by setting the value of the weight of the most significant component as -2σ. Clip5 shows the shape and motion variations from the mean shape introduced by setting the value of the weight of the most significant component as +2σ.
- Size: 520KB + 514KB + 538KB = 1572KB = 1.5MB
- Player information: Can be viewed by most picture viewers such as IrfanView or most browsers such as Firefox.
- Packing list: Three files—LRV-m0(0).gif (clip3), LRV-m0(-2).gif (clip4), and LRV-m0(+2).gif (clip5)
- Contact information: email@example.com